Closed Session - 6:00 P.M.
Open Session - 7:00 P.M.
NOTICE:
MEETING OF THE GOVERNING BOARD
This agenda is posted online at the San Gabriel Unified School District Governing Board Agenda Online Website at
https://tinyurl.com/sangabrielboardagenda
PUBLIC ACCESS:
Due to the current state of social distancing and Gov. Gavin Newsom's "safer at home" order,
the Governing Board of San Gabriel Unified will be implementing the following public access
for the upcoming Board meeting:
PUBLIC COMMENTS: Requests to Address the Governing Board:
Speaker Requests to address the Governing Board will be made available via email.
Please send public comments on agenda or non-agenda items to:
Zulma L. Ayala-Padilla, Executive Assistant to the Superintendent at Public Comments
All submissions must be made before or by noon on day of the meeting.
Please limit public comments to 300 words or less.
All public comments submitted by the indicated deadline will be read by the Board President during the meeting.
All public comments submitted must clearly include: Speakers name, address, and topic; including whether you want the Board President to read your submission during Public Comment or during the item. Please note that while the Governing Board values your comments, pursuant to the Brown Act, the Board cannot take any action or discuss a topic of concern until such time as the matter may appear as an item on a forthcoming agenda.
Questions About This Agenda? Should any person have a question concerning any of the above agenda items, please contact the Superintendent's Office by telephone at (626) 451-5400 during regular office hours.
1. OPENING PROCEDURE
A. CALL TO ORDER
B. ESTABLISHMENT OF QUORUM
2. REQUESTS TO ADDRESS THE GOVERNING BOARD
2.
Anyone wishing to address the Board regarding Closed Session items may do so at this time. All proceedings are reported to the public in open session where action is taken or staff is given direction.
3. RECESS TO CLOSED SESSION
3.
If the Governing Board is not able to complete the Closed Session agenda, it will reconvene the meeting to open session and recess the meeting to a second Closed Session after all Open Session business has been concluded.
A. CONFERENCE WITH LABOR NEGOTIATOR(S) (Pursuant to Government Code §54957.6)
A.
Employee Organization(s):
San Gabriel Teachers Association
Teamsters Local 911
Agency Designated Representatives:
James Symonds, Superintendent
Ross Perry, Assistant Superintendent, Human Resources
B. PUBLIC EMPLOYMENT/APPOINTMENT (Pursuant to Government Code §54957 (b).)
B.
Principal, Del Mar High School
*Assistant Superintendent, Business Services
*Assistant Superintendent, Human Resources
*Note: There will be no discussion of compensation or benefits for these positions.
4. RECONVENE TO OPEN SESSION approx. 7:00 p.m.
A. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF AGENDA
C.
It is recommended that the Governing Board approve the August 18, 2020 Governing Board meeting agenda.
C.
This is an opportunity for the Governing Board to adopt the agenda as presented and/or rearrange agenda items to accommodate arrival of audience members.
D. REQUESTS TO ADDRESS THE GOVERNING BOARD
D.
Regarding items on the agenda, as well as, not on the agenda, but within the jurisdiction of the San Gabriel Unified School District Governing Board.
A member of the public may choose to speak to an agenda item during public comment or at the time the Governing Board considers the item.
5. APPROVAL OF PREVIOUS MEETING MINUTES
A. Approve the Governing Meeting Minutes of July 21, 2020
A.
The Board is asked to approve the meeting minutes as presented.
6. PUBLIC HEARING(S)
6.
The meeting will briefly recess to open up the public hearing(s). The meeting will resume at the closing of the presented public hearings.
7. SPECIAL REPORTS AND PRESENTATIONS
A. REPORT - Governing Board President
B. REPORT - Superintendent
C. PRESENTATION - SGUSD Season of Learning
D. PRESENTATION - English Learner (El) Programs Update
E. PRESENTATION - Title IX Updates
8. ACTION ITEMS
A. BUSINESS SERVICES
1. (Roll Call) - Adopt Resolution No. 03/2020-21, Authorizing Annual Delegation of Administrative Authority to Process Routine Budget Revisions, Adjustments, and Transfers
1.
It is recommended that the Administration adopt Resolution No. 03/2020-21, Authorizing Annual Delegation of Administrative Authority to Process Routine Budget Revisions, Adjustments, and Transfers and authorize the designee to execute the necessary documents.
1.
The Resolution No. 03/2020-21 authorizes the Annual Delegation of Administrative Authority to the administrative personnel to process the routine budget adjustments first and submit for ratification later as needed.
2. Approve Change Order No. 1 for Bid No. 03-18/19 with Chalmers Construction Services, Inc. for Gabrielino High School Music PE Building
2.
The administration recommends to approve change order No. 1 for Bid No. 03-18/19 with Chalmers Construction Services, Inc. for Gabrielino High School Music PE Building and authorize the designee to execute the necessary documents.
2.
Change Order No. 1 represents a net increase of $32,536.10 of the total contract amount for the Gabrielino High School Music/PE Building construction project.
3. Approve Consultant Agreement Increase No. 1 for Bid No. 03-18/19 with MTGL for Gabrielino High School Music PE Building
3.
The Administration recommends to approve the Consultant Agreement Increase No. 1 for Bid No. 03-18/19 with MTGL for Gabrielino High School Music PE Building.
3.
The MTGL consultant agreement represents a net increase of $15,000 of the total contract amount for the Gabrielino High School Music/PE Building construction project. This is for testing and inspection services.
4. Approve Service Agreement with Global eRecyclers for Electronic Waste
4.
The Administration recommends to approve the Service Agreement with Global eRecyclers for Electronic Waste.
4.
Global eRecyclers will receive used electronics, fluorescent lights, and any other type of ewaste for the purpose of recycling.
B. EDUCATIONAL SERVICES
1. Approve Reimbursing San Marino for One San Gabriel USD Special Education Student attending Non-SELPA San Marino Class (Special Education)
1.
Administration recommends the approval of reimbursing San Marino Unified School District for a Special Education student attending non-SELPA class to meet their educational needs for the 2018-2019 school year.
1.
Special Education students residing in San Gabriel must be placed in a program that is suited to meet their unique educational needs. During the 2018-2019 school year, there was one student whose needs could not be best met in district or SELPA classes, and the district was required to find appropriate placement for this student. San Marino Unified School District agreed to have this students attend a non-SELPA program, and the District needs to reimburse San Marino for this service cost for the 2018-2019 school year.
2. Approve Revised Consultant Agreement with 2Teach LLC, School Year 2020-2021 (Special Education)
2.
Administration recommends the approval of this revised Consultant Agreement with 2 TEACH LLC for co-teaching training in an amount not to exceed $8,000.00 for the 2020-2021 school year.
2.
The District needs to provide training to General Education and Special Education teachers on effective co-teaching and inclusion strategies for the 2020-2021 school year.
3. Approve Contract with Los Angeles County Office of Education for Medi-Cal Administrative Activities Services – July 1, 2020– June 30, 2023 (Special Education)
3.
Administration recommends the approval of the contract with Los Angeles County Office of Education for July 1, 2020 – June 30, 2023 for Medi-Cal Administrative Activities Services.
3.
4. Approve Consultant Agreement with Dr. Elizabeth Gendy for SGUSD Special Education Program's Medicaid LEA/MAA Federal Reimbursement Program (Special Education)
4.
Administration recommends the approval of the contract with Dr. Elizabeth Gendy for the District's Special Education Mediscaid LEA/MAA Federal Reimbursement Program.
4.
The District participates in the Medicaid LEA/MAA Federal Reimbursement Program. This program reimburses the district based on the treatments and assessments done for students in the district. The District needs to contract with a physician to authorize these treatments as part of the LEA/MAA Federal Reimbursement program. Dr. Elizabeth Gendy has experience with the program and is able to complete the required authorizations.
5. Approve Ratified Renewal of 1-Year License Agreement with BrainPOP for Five Elementary Schools and Jefferson Middle School
5.
Administration recommends the approval of the ratified 1-Year License Agreement with BrainPOP for Five Elementary Schools and Jefferson Middle School.
5.
BrainPOP challenges students to reflect, make connections, and engage in deeper, curiosity-driven learning. It covers universal topics with localization for major world languages and is mobile-ready and accessible for worldwide reach.
6. Approve Ratified Consultant Agreement with JJR Consulting for Online Learning Professional Development
6.
Approve Consultant Agreement with JJR Consulting for Online Learning Professional Development.
6.
James Fester of JJR Consulting will present two 90-minute initial online training sessions on July 28 and August 14, 2020, focusing on 9-12 lesson design. He will work with the breakout group to help them think on high quality online lesson design as it corresponds to our goals of prioritizing standards and aligns with Engagement, Equity, Best Practices Online, and Identifying Pupil Learning Loss.
7. Approve Ratified Consultant Agreement with International Service Agency for Translation Services, School Year 2020-2021
7.
Administration recommends the approval of the Ratified Consultant Agreement with International Service Agency for State and Federal Programs translation services.
7.
8. Approve Ratified Consultant Agreement with Pearl Services for Building Classroom Culture Professional Development Sessions in August, 2020
8.
Administration recommends the approval of the ratified Consultant Agreement with Pearl Services for Building Classroom Culture Professional Development in August 11-14, 2020.
8.
For students to find their identity, have a sense of belonging so that they can ask questions, take risks, share their voice, and be transparent about their thinking, they need to feel they are an integral part of a community. In this session, we will explore team builders, strategies, and activities; and build a toolkit of resources that you can use both at the beginning of your year and throughout the year, from a Virtual Academy to a phased in hybrid model.
9. Approve Ratified Consultant Agreement with Learning Strategies for EdTech Team Professional Development Services on August 14, 2020
9.
Administration recommends the approval of the Consultant Agreement with Learning Strategies for EdTech Team Professional Development Services on August 14, 2020.
9.
Learning and Leading Administrator sessions explore frameworks that help administrators recognize effective and purposeful technology integration in classrooms. In particular, participants are introduced to the SAMR and 4Cs models while coaching techniques and evaluation methods are also discussed and practiced. The sessions also dive into administrative uses of Google Tools such as: Gmail, Calendar, Forms/Spreadsheets, and the basics of Docs.
GSuite sessions provide clerical/classified staff an overview of how to use the G Suite within the context of their work. Participants explore best practices with Gmail, Calendar, Forms and Spreadsheets, along with basics in Google Apps such as sharing settings and collaboration.
10. Approve Ratified Consultant Agreement with Lisa M. Hong for CGI Math Assessments Professional Development on August 14, 2020
10.
Administration recommends the approval of the Consultant Agreement with Lisa M. Hong for CGI Math Assessments Professional Development on August 14, 2020.
10.
11. Approve the Ratified Consultant Agreement with Dr. Devorah Heitner for Raising Digital Natives Professional Development
11.
Administration recommends the approval of the Consultant Agreement with Dr. Devorah Heitner for Raising Digital Natives Professional Development.
11.
This series of sessions is needed to address the social emotional wellness of both students and their families. It will help in engaging families to support student success in school, increase student engagement in school and help to create safe and welcoming learning environments where students and families feel connected to their schools.
12. Approve the Ratified Consultant Agreement with Life, Marriage and Ministry Coaching, LLC, for Workshop Sessions geared to Spanish Speaking, At-Risk Families
12.
Administration recommends the approval of the Consultant Agreement with Life, Marriage and Ministry Coaching, LLC, for Workshop Sessions geared to Spanish Speaking, At-Risk Families.
12.
This session provides additional support to the families of many of our struggling students. It will provide families strategies to help their students become more engaged in the learning process.
13. Approve the Ratified Consultant Agreement with Jim Wang for Music Staff Professional Development
13.
Administration recommends the approval of the Consultant Agreement with Jim Wang for Music Staff Professional Development.
13.
14. Approve Consolidated Application, Spring Data Collection 2020-2021
14.
Administration recommends the approval and submission of the 2020-2021 Consolidated Application (Con App) for funding.
14.
The Consolidated Application is used by the California Department of Education to distribute funds from various Federal programs to county offices, school districts, and charter schools throughout California.
Every local educational agency (LEA) certifies the Spring Release data collections to document participation in Federal programs under the Every Student Succeeds Act (ESSA) and provides assurances that the LEA will comply with the legal requirements of each program. The Spring Release of the application documents participation in various federal categorical that the LEA will comply with the legal requirements of each program. The winter release of the application, to be certified in February 2021, contains the LEA’s entitlements for each funded program. Program entitlements are determined by formulas contained in the laws that created the programs.
15. Approve Renewal of License Agreement with Document Tracking Services for Support with Single School Plans for Student Achievement and School Accountability Report Cards for 2020-21
15.
Administration recommends approval of the license agreement with Document Tracking Services for 2020-2021
15.
Document Tracking Services (DTS) is a web-based application that allows school districts to streamline how they complete and update a wide array of school and district-level reports.
C. GOVERNING BOARD OF EDUCATION
D. HUMAN RESOURCES
E. SUPERINTENDENT'S OFFICE
1. Approve Consultant Agreement with Leadership Associates, LLC for Superintendent Advisement Services During the 2020-2021 School Year
1.
It is recommended that the Governing Board approve a consultant agreement with Leadership Associates, LLC for Superintendent advisement services during the 2020-2021 school year.
1.
The Contractor will provide up to 10 days executive advisement services during the 2020-2021 school year.
2. Governing Board Review of California School Boards Association (CSBA) Policy Revision Recommendations
2.
Administration recommends the Governing Board review the first reading of California School Boards Association (CSBA) policy revision recommendations.
2.
This is an opportunity for the Governing Board to review and discuss the first reading of California School Boards Association (CSBA) policy revision recommendations.
3. Governing Board Adoption of California School Boards Association (CSBA) Policy Revision Recommendations
3.
Administration recommends the Governing Board adopt the California School Boards Association (CSBA) policy revision recommendations.
3.
This is an opportunity for the Governing Board to adopt the California School Boards Association (CSBA) policy revision recommendations.
9. BOARD ANNOUNCEMENTS/REPORTS/COMMUNICATIONS
10. CONSENT AGENDA
10.
NOTE: The Governing Board may take one (1) vote for all Consent Items including; Business Services, Educational Services, Human Resources and the Superintendent's Office. Items also may be removed from the Consent Agenda at the discretion of the Governing Board and voted on separately.
A. BUSINESS SERVICES
1. Approve Renewed Agreement with the American Red Cross for the Use of Gabrielino High School and Jefferson Middle School as Mass Care Shelters
1.
The Administration recommends the approval of the Renewed Agreement with the American Red Cross for the Use of Gabrielino High School and Jefferson Middle School as Mass Care Shelters.
1.
Access to the Gabrielino High School and Jefferson Middle School campuses provide gymnasium access, as well as provide cafeteria, kitchen, and restroom facilities. During periods of emergency that do not impact the school while in session, it is in the public interest to make school facilities available.
2. Approve Renewed Agreement with Duff & Phelps for Fixed Asset Inventory and Reconciliation Report as of June 30, 2020
2.
The Administration recommends that the Governing Board approve the renewed agreement with Duff & Phelps for services related to the required Fixed Asset Inventory and Reconciliation Report as of June 30, 2020 and authorize the designee to execute the necessary documents.
2.
The Fixed Asset Inventory and Reconciliation Report is a GASB 34 (Governmental Accounting Standards Board) requirement and needs to be completed annually.
3. Approve Renewal of Agreement with School Services of California, Inc.(SSC) 2020-2021 School Year
3.
It is recommended that the Administration approve the renewal contract with School Services of California, Inc. (SSC) for the services rendered from September 1, 2020 to August 31, 2021 for the amount of $3,900 and authorize the designee to execute the necessary documents.
3.
With contract fees, the SSC serves as an important resource for the District in the area of legislative updates and school finance.
4. Approve Extended Contract Date with Citadel CPM Inc.
4.
It is recommended that the Administration approve the extended contract date with Citadel CPM, Inc. as the District’s Construction Manager to manage the various school projects and authorize the designee to execute the necessary documents.
4.
This is to extend the current construction project management contract date with Citadel CPM, Inc. until June 30, 2021.
5. Approve Declaration of Surplus Materials and Obsolete Equipment for the 2020-2021 School Year
5.
The Administration recommends to approve declaration of Surplus Materials and Obsolete Equipment for the 2020-2021 School Year.
5.
The District has an assortment of items such as computers, printers, scanners, monitors, kitchen equipment, classroom furniture and obsolete materials to dispose of.
6. Approve Essential Travel Report No. 2
6.
It is recommended that Administration approve the following District employees be authorized to attend the virtual events listed. The representative of the District indicated will attend with no loss of salaries for District personnel, and with actual and necessary expenses paid for all attending as authorized by Education Code Sections 35172, 35173 and 44032, and the District's Board policies. Authorization for an advance of funds to cover actual and necessary expenses is hereby granted. Such Advances shall be repaid or adjusted upon filing of a regular claim for the actual and necessary expenses incurred.
7. Approve Warrants Issued for Payments, Goods, And Services Received For July 2020 - Report No. 2
7.
The Administration recommends to Approve Warrants Issued for Payments, Goods, And Services Received For July 2020 - Report No. 2.
8. Approve Purchase Orders Issued in Excess of $5,000 Report No. 2
8.
The administration recommends to Approve Purchase Orders Issued in Excess of $5,000 Repor t No. 2.
B. EDUCATIONAL SERVICES
1. Approve Renewal of Consultant Agreement with Karen Reid for Induction Professional Development from August 2020 through June 2021
1.
Administration recommends approval of the Consultant Agreement Renewal with Karen Reid for Induction from August 2020 through June 2021.
1.
The San Gabriel Unified School District (SGUSD) is the Lead Educational Agency (LEA) for the San Gabriel Valley Consortium (SGVC). SGVC provides Induction to six districts and a private school: Clairbourn School, Monrovia Unified School District, Rosemead School District, San Gabriel Unified School District, San Marino Unified School District, South Pasadena Unified School District, and Temple City Unified School District.
2. Approve Renewal of Consultant Agreement with Amy Gerling for Induction Professional Development from August 2020 through June 2021
2.
Administration recommends approval of the Consultant Agreement Renewal with Amy Gerling for Induction from August 2020 through June 2021.
2.
The San Gabriel Unified School District (SGUSD) is the Lead Educational Agency (LEA) for the San Gabriel Valley Consortium (SGVC). SGVC provides Induction to six districts and a private school: Clairbourn School, Monrovia Unified School District, Rosemead School District, San Gabriel Unified School District, San Marino Unified School District, South Pasadena Unified School District, and Temple City Unified School District.
3. Approve Renewal of Consultant Agreement with Emily Williams for Induction Professional Development from August 2020 through June 2021
3.
Administration recommends approval of the Consultant Agreement Renewal with Emily Williams for Induction from August 2020 through June 2021
3.
The San Gabriel Unified School District (SGUSD) is the Lead Educational Agency (LEA) for the San Gabriel Valley Consortium (SGVC). SGVC provides Induction to six districts and a private school: Clairbourn School, Monrovia Unified School District, Rosemead School District, San Gabriel Unified School District, San Marino Unified School District, South Pasadena Unified School District, and Temple City Unified School District.
4. Approve Renewal of Consultant Agreement with Gail Denham for Induction Professional Development from August 2020 through June 2021
4.
Administration recommends approval of the Consultant Agreement Renewal with Gail Denham for Induction from August 2020 through June 2021.
4.
The San Gabriel Unified School District (SGUSD) is the Lead Educational Agency (LEA) for the San Gabriel Valley Consortium (SGVC). SGVC provides Induction to six districts and a private school: Clairbourn School, Monrovia Unified School District, Rosemead School District, San Gabriel Unified School District, San Marino Unified School District, South Pasadena Unified School District, and Temple City Unified School District.
5. Approve Renewal of Consultant Agreement with Stacy Wilkins for Induction Professional Development from August 2020 through June 2021
5.
Administration recommends approval of the Consultant Agreement Renewal with Stacy Wilkins for Induction from August 2020 through June 2021.
5.
The San Gabriel Unified School District (SGUSD) is the Lead Educational Agency (LEA) for the San Gabriel Valley Consortium (SGVC). SGVC provides Induction to six districts and a private school: Clairbourn School, Monrovia Unified School District, Rosemead School District, San Gabriel Unified School District, San Marino Unified School District, South Pasadena Unified School District, and Temple City Unified School District.
6. Approve the Consultant Agreement with Learning Strategies for EdTech Team Professional Development Workshops for Instructional Aides
6.
Administration recommends the approval of the Consultant Agreement with Learning Strategies for EdTech Team Professional Development Workshops for Instructional Aides.
6.
This session will help align the strategies used by classroom teachers with those used by the aides in order to differentiate for our special education students. The goal of differentiation supports our vision for Equity and Effective Online Learning Strategies.
C. HUMAN RESOURCES
1. Approve Certificated Personnel Status Report No. 2
1.
Administration recommends the approval of the Certificated Personnel Status Report No. 2.
2. Approve Classified Personnel Status Report No. 2
2.
Administration recommends to approve the Classified Personnel Status Report No. 2
D. SUPERINTENDENT'S OFFICE
11. NEXT MEETING REMINDER(S)
11.
Tuesday, September 8, 2020
Tuesday, September 22, 2020
Tuesday, October 13, 2020
Tuesday, October 27, 2020
Tuesday, November 17, 2020
Tuesday, December 8, 2020
Tuesday, December 15, 2020
12. ADJOURNMENT
Disability Information
In compliance with the Americans with Disabilities Act, if any person with a disability residing in San Gabriel and who wishes to attend a public meeting and who requires aids or services in order to participate in the public meeting, can contact the Superintendent’s Office at (626) 451-5400 at least 72-hours before the public meeting, to request any disability-related modification or accommodation, including auxiliary aids or services. (Government Code 54953.2, 54954.1) -----
Governing Board meeting agenda is available in the Reception area at the above address, as well as at the GAMUT Meetings website: https://tinyurl.com/sangabrielboardagendaAdditional (non-exempt) materials and information distributed at a Board meeting will be available at the time of the meeting in the Board Room.
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