The Platte County R-3 School District's technology exists for the purpose of enhancing the
educational opportunities and achievement of district students. Research shows that students who
have access to technology improve achievement. In addition, technology assists with the
professional enrichment of the staff and increases engagement of students' families and other patrons
of the district, all of which positively impact student achievement. The district will periodically
conduct a technology census to ensure that instructional resources and equipment that support and
extend the curriculum are readily available to teachers and students.
The purpose of this policy is to facilitate access to district technology and to create a safe
environment in which to use that technology. Because technology changes rapidly and employees
and students need immediate guidance, the superintendent or designee is directed to create
procedures to implement this policy and to regularly review those procedures to ensure they are
For the purposes of this policy and related procedures and forms, the following terms are defined:
Technology Resources – Technologies, devices and services used to access, process, store or
communicate information. This definition includes, but is not limited to: computers; modems;
printers; scanners; fax machines and transmissions; telephonic equipment; mobile phones; audio-visual equipment; Internet; electronic mail (e-mail); electronic communications devices and services,
including wireless access; multi-media resources; hardware; and software. Technology resources
may include technologies, devices and services provided to the district by a third party.
User – Any person who is permitted by the district to utilize any portion of the district’s technology
resources including, but not limited to, students, employees, School Board members and agents of
the school district.
User Identification (ID) – Any identifier that would allow a user access to the district’s technology
resources or to any program including, but not limited to, e-mail and Internet access.
Password – A unique word, phrase or combination of alphabetic, numeric and non-alphanumeric
characters used to authenticate a user ID as belonging to a user.
The district's technology resources may be used by authorized students, employees, School Board
members and other persons approved by the superintendent or designee, such as consultants, legal
counsel and independent contractors. All users must agree to follow the district’s policies and
procedures and sign or electronically consent to the district's User Agreement prior to accessing or
using district technology resources, unless excused by the superintendent or designee.
Use of the district’s technology resources is a privilege, not a right. No potential user will be given
an ID, password or other access to district technology if he or she is considered a security risk by the
superintendent or designee.
A user does not have a legal expectation of privacy in the user's electronic communications or other
activities involving the district’s technology resources including, but not limited to, voice mail,
telecommunications, e-mail and access to the Internet or network drives. By using the district's
network and technology resources, all users are consenting to having their electronic
communications and all other use monitored by the district. A user ID with e-mail access will only
be provided to authorized users on condition that the user consents to interception of or access to all
communications accessed, sent, received or stored using district technology.
Electronic communications, downloaded material and all data stored on the district’s technology
resources, including files deleted from a user’s account, may be intercepted, accessed, monitored or
searched by district administrators or their designees at any time in the regular course of business.
Such access may include, but is not limited to, verifying that users are complying with district
policies and rules and investigating potential misconduct. Any such search, access or interception
shall comply with all applicable laws. Users are required to return district technology resources to
the district upon demand including, but not limited to, mobile phones, laptops and tablets.
The Board directs the superintendent or designee to assign trained personnel to maintain the district’s
technology in a manner that will protect the district from liability and will protect confidential
student and employee information retained on or accessible through district technology resources.
Administrators of district technology resources may suspend access to and/or availability of the
district’s technology resources to diagnose and investigate network problems or potential violations
of the law or district policies and procedures. All district technology resources are considered
district property. The district may remove, change or exchange hardware or other technology
between buildings, classrooms or users at any time without prior notice. Authorized district
personnel may install or remove programs or information, install equipment, upgrade any system or
enter any system at any time.
Content Filtering and Monitoring
The district will monitor the online activities of minors and operate a technology protection measure
(“content filter”) on the network and all district technology with Internet access, as required by law.
In accordance with law, the content filter will be used to protect against access to visual depictions
that are obscene or harmful to minors or are child pornography. Content filters are not foolproof,
and the district cannot guarantee that users will never be able to access offensive materials using
district equipment. Evading or disabling, or attempting to evade or disable, a content filter installed
by the district is prohibited.
The superintendent, designee or the district's technology administrator may fully or partially disable
the district's content filter to enable access for an adult for bona fide research or other lawful
purposes. In making decisions to fully or partially disable the district's content filter, the
administrator shall consider whether the use will serve a legitimate educational purpose or otherwise
benefit the district.
Online Safety, Security and Confidentiality
In addition to the use of a content filter, the district will take measures to prevent minors from using
district technology to access inappropriate matter or materials harmful to minors on the Internet.
Such measures shall include, but are not limited to, supervising and monitoring student technology
use, careful planning when using technology in the curriculum, and instruction on appropriate
materials. The superintendent, designee and/or the district's technology administrator will develop
procedures to provide users guidance on which materials and uses are inappropriate, including
network etiquette guidelines.
All minor students will be instructed on safety and security issues, including instruction on the
dangers of sharing personal information about themselves or others when using e-mail, social media,
chat rooms or other forms of direct electronic communication. Instruction will also address
cyberbullying awareness and response and appropriate online behavior, including interacting with
other individuals on social networking websites and in chat rooms.
This instruction will occur in the district's computer courses, courses in which students are
introduced to the computer and the Internet, or courses that use the Internet in instruction. Students
are required to follow all district rules when using district technology resources and are prohibited
from sharing personal information online unless authorized by the district.
All district employees must abide by state and federal law and Board policies and procedures when
using district technology resources to communicate information about personally identifiable
students to prevent unlawful disclosure of student information or records.
All users are prohibited from using district technology to gain unauthorized access to a technology
system or information; connect to other systems in evasion of the physical limitations of the remote
system; copy district files without authorization; interfere with the ability of others to utilize
technology; secure a higher level of privilege without authorization; introduce computer viruses,
hacking tools, or other disruptive/destructive programs onto district technology; or evade or disable
a content filter.
The district’s technology resources are not a public forum for expression of any kind and are to be
considered a closed forum to the extent allowed by law. The district’s webpage will provide
information about the school district, but will not be used as an open forum.
All expressive activities involving district technology resources that students, parents/guardians and
members of the public might reasonably perceive to bear the imprimatur of the district and that are
designed to impart particular knowledge or skills to student participants and audiences are
considered curricular publications. All curricular publications are subject to reasonable prior
restraint, editing and deletion on behalf of the school district for legitimate pedagogical reasons. All
other expressive activities involving the district’s technology are subject to reasonable prior restraint
and subject matter restrictions as allowed by law and Board policies.
Trained personnel shall establish a retention schedule for the regular archiving or deletion of data
stored on district technology resources. The retention schedule must comply with the Public School
District Records Retention Manual as well as the General Records Retention Manual published by
the Missouri Secretary of State.
In the case of pending or threatened litigation, the district's attorney will issue a litigation hold
directive to the superintendent or designee. The litigation hold directive will override any records
retention schedule that may have otherwise called for the transfer, disposal or destruction of relevant
documents until the hold has been lifted by the district's attorney. E-mail and other technology
accounts of separated employees that have been placed on a litigation hold will be maintained by the
district's information technology department until the hold is released. No employee who has been
so notified of a litigation hold may alter or delete any electronic record that falls within the scope of
the hold. Violation of the hold may subject the individual to disciplinary actions, up to and including
termination of employment, as well as personal liability for civil and/or criminal sanctions by the
courts or law enforcement agencies.
Violations of Technology Usage Policies and Procedures
Use of technology resources in a disruptive, inappropriate or illegal manner impairs the district’s
mission, squanders resources and shall not be tolerated. Therefore, a consistently high level of
personal responsibility is expected of all users granted access to the district’s technology resources.
Any violation of district policies or procedures regarding technology usage may result in temporary,
long-term or permanent suspension of user privileges. User privileges may be suspended pending
investigation into the use of the district’s technology resources.
Employees may be disciplined or terminated, and students suspended or expelled, for violating the
district’s technology policies and procedures. Any attempted violation of the district's technology
policies or procedures, regardless of the success or failure of the attempt, may result in the same
discipline or suspension of privileges as that of an actual violation. The district will cooperate with
law enforcement in investigating any unlawful use of the district's technology resources.
All damages incurred by the district due to a user's intentional or negligent misuse of the district's
technology resources, including loss of property and staff time, will be charged to the user. District
administrators have the authority to sign any criminal complaint regarding damage to district
No Warranty/No Endorsement
The district makes no warranties of any kind, whether expressed or implied, for the services,
products or access it provides. The district's technology resources are available on an "as is, as
The district is not responsible for loss of data, delays, nondeliveries, misdeliveries or service
interruptions. The district does not endorse the content nor guarantee the accuracy or quality of
information obtained using the district's technology resources.
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Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for