Board Policy Descriptor
Code: JBC (4)
Awarding Units and Transferring Credit
The Board of Education (“Board”) shall fully comply with the
requirements of Georgia Board of Education Rule 160-5-2-.15 Awarding Units of
Credit and Acceptance of Transfer Credit and/or Grades and the State Department
of Education’s Guidelines for Awarding Units of Credit. All terms used in this policy are as defined
in the Rule and its Guidelines.
The Richmond County Board of
Education provides for the accepting of transfer credit and/or grades for
elementary, middle and high school students who transfer from schools outside
of the Richmond County School System, pursuant to State Board of Education Rule
160-5-1-.15 and Administrative Procedure IHA/JBC (4)-R (Grading Systems).
The requirements of this policy shall apply to all students
regardless of the date they first entered the ninth grade.
Awarding Units of Credit
Students shall be awarded credit only for
courses that include concepts and skills based on the state adopted curriculum
for grades 0-12 approved by the State Board of Education (SBOE) in accordance
with the provision for each program or course described in the State Board
Rules(s) and State Department Guidelines.
The Board shall award units of credits for
middle school courses that are based on the state-adopted curriculum for grades
9-12 and approved by the Richmond county Board of Education.
The superintendent or designee is authorized to
establish procedures whereby a student may earn course credit by demonstrating
subject area competency without regard to the amount of instructional time the
student spends in the course. Students
an parents shall be advised of such opportunities through student handbook
and/or advisement materials.
An eligible student may earn course credit by
“testing-out”, which means scoring at the “Exceeds” level on a state End of
Course Test (EOCT) prior to taking the course.
Students attempting to test-out must have parent permission and their
parent shall be informed of potential costs prior to the EOCT administration. The cost of the EOCT administration to
students who attempt to test out, but who do not score at the Exceeds level
shall be paid by the Board of Education provided that the student take the
assessment on the pre-determined administration date. Course credit earned through testing-out shall
be reported in the same way as credit earned through course completion. A student’s numerical grade for a course in
which the student tests out shall be determined by converting the student’s
EOCT scale score to a prorated numerical score using state EOCT conversion
scale for the subject. Student
eligibility criteria for earning credit for EOCT “testing-out” and information
regarding grade assignment and collection of any associated fees shall be
included in the student handbook and/or advisement materials.
Accepting Transfer Credit and
The Board will accept student course credit
earned in an accredited school, which must have been accredited or hold
provisional status at the time the credit was earned.
The Board will not substitute course and exempt
students from the required secondary minimum core curriculum unless the student
transferred from an accredited secondary school or the courses presented for
credit include concepts and skills based on the state-adopted curriculum for
grades 9-12 approved by the SBOE.
Transfer credit shall be validated for courses
taken at non-accredited schools, home study program, and non-traditional
Elementary and middle school students
transferring from home study program non-accredited schools or non-traditional
education center will be placed at the appropriate grade level in a
probationary placement based on the student’s records in the prior schools or
programs and satisfactory performance in the district for one grading period.
High school students transferring from home
study programs, non-accredited schools or non-traditional educational centers
will be placed in the appropriate grade level based on the number of units
earned toward graduation. Units of
credit shall be granted for courses that meet state-adopted curriculum
standards for grades 9-12. High school
transfer students must take any state-mandated assessments, including
applicable End of of Course Tests.
For student transcript purposes, grades for
courses taken by transferring students will be accepted as recorded on the
transcript from the issues school or program will be accepted at recorded on
the transcript from the issuing school or program. Letter grades for high school transfers will
be converted to numerical grades using either a conversion scale provided by
the prior school or, if a scale is not available, using a conversion formula
established by the Superintendent or designee.
Transferred course titles, if necessary, will be changed to appropriate
course titles the list of the state funded courses.
The Superintendent or designee(s) will be
responsible for having a process in place for:
Determining whether transfer courses meet the
Placing transfer students at the appropriate
level and granting units of credit for high school students based on this
Administering any required EOCT in accordance
with state assessment guidelines and the state rule concerning transfer credit;
Ensuring that grades are placed on student