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Richmond County Schools Policy
Policy JBC(4): Awarding Units and Transferring Credit  
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Board Policy                                                                                             Descriptor Code: JBC (4)

Awarding Units and Transferring Credit

The Board of Education (“Board”) shall fully comply with the requirements of Georgia Board of Education Rule 160-5-2-.15 Awarding Units of Credit and Acceptance of Transfer Credit and/or Grades and the State Department of Education’s Guidelines for Awarding Units of Credit.  All terms used in this policy are as defined in the Rule and its Guidelines.

The Richmond County Board of Education provides for the accepting of transfer credit and/or grades for elementary, middle and high school students who transfer from schools outside of the Richmond County School System, pursuant to State Board of Education Rule 160-5-1-.15 and Administrative Procedure IHA/JBC (4)-R (Grading Systems). 

The requirements of this policy shall apply to all students regardless of the date they first entered the ninth grade.

Awarding Units of Credit

1.     Students shall be awarded credit only for courses that include concepts and skills based on the state adopted curriculum for grades 0-12 approved by the State Board of Education (SBOE) in accordance with the provision for each program or course described in the State Board Rules(s) and State Department Guidelines.

2.     The Board shall award units of credits for middle school courses that are based on the state-adopted curriculum for grades 9-12 and approved by the Richmond county Board of Education.

3.     The superintendent or designee is authorized to establish procedures whereby a student may earn course credit by demonstrating subject area competency without regard to the amount of instructional time the student spends in the course.  Students an parents shall be advised of such opportunities through student handbook and/or advisement materials.

4.     An eligible student may earn course credit by “testing-out”, which means scoring at the “Exceeds” level on a state End of Course Test (EOCT) prior to taking the course.  Students attempting to test-out must have parent permission and their parent shall be informed of potential costs prior to the EOCT administration.  The cost of the EOCT administration to students who attempt to test out, but who do not score at the Exceeds level shall be paid by the Board of Education provided that the student take the assessment on the pre-determined administration date.  Course credit earned through testing-out shall be reported in the same way as credit earned through course completion.  A student’s numerical grade for a course in which the student tests out shall be determined by converting the student’s EOCT scale score to a prorated numerical score using state EOCT conversion scale for the subject.  Student eligibility criteria for earning credit for EOCT “testing-out” and information regarding grade assignment and collection of any associated fees shall be included in the student handbook and/or advisement materials.

Accepting Transfer Credit and Grades

1.     The Board will accept student course credit earned in an accredited school, which must have been accredited or hold provisional status at the time the credit was earned.

2.     The Board will not substitute course and exempt students from the required secondary minimum core curriculum unless the student transferred from an accredited secondary school or the courses presented for credit include concepts and skills based on the state-adopted curriculum for grades 9-12 approved by the SBOE.

3.     Transfer credit shall be validated for courses taken at non-accredited schools, home study program, and non-traditional educational centers

a.      Elementary and middle school students transferring from home study program non-accredited schools or non-traditional education center will be placed at the appropriate grade level in a probationary placement based on the student’s records in the prior schools or programs and satisfactory performance in the district for one grading period.

b.     High school students transferring from home study programs, non-accredited schools or non-traditional educational centers will be placed in the appropriate grade level based on the number of units earned toward graduation.  Units of credit shall be granted for courses that meet state-adopted curriculum standards for grades 9-12.  High school transfer students must take any state-mandated assessments, including applicable End of of Course Tests.

4.     For student transcript purposes, grades for courses taken by transferring students will be accepted as recorded on the transcript from the issues school or program will be accepted at recorded on the transcript from the issuing school or program.  Letter grades for high school transfers will be converted to numerical grades using either a conversion scale provided by the prior school or, if a scale is not available, using a conversion formula established by the Superintendent or designee.  Transferred course titles, if necessary, will be changed to appropriate course titles the list of the state funded courses.

5.     The Superintendent or designee(s) will be responsible for having a process in place for:

a.      Determining whether transfer courses meet the state-adopted curriculum;

b.     Placing transfer students at the appropriate level and granting units of credit for high school students based on this policy;

c.      Administering any required EOCT in accordance with state assessment guidelines and the state rule concerning transfer credit; an

d.     Ensuring that grades are placed on student transcripts.


Richmond County Schools
Original Adopted Date:  Pending
Last Revised:  1/17/2017

Policy Reference Disclaimer: These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.

Note: The State of Georgia has moved the Georgia Code. This new environment no longer allows us to link directly to the Georgia Code. For example enter 20-02-0211 in the search window and the Georgia Code will appear.
State Reference Description
O.C.G.A 20-02-0159.5 Dual credit courses; requirements
O.C.G.A 20-02-0240 Powers and dutes of SBOE
O.C.G.A 20-02-0319.1 Georgia Virtual School
O.C.G.A 20-02-0319.3 Online clearing-house of interactive distance learning courses
O.C.G.A 20-02-2112 Special Needs Scholarship - Definitions
O.C.G.A 20-03-0519 HOPE scholarship; definitions
O.C.G.A 20-17-0002 Interstate Compact on Educational Opportunity for Military Children
Rule 160-4-2-.34 Dual Enrollment - Move On When Ready
Rule 160-4-3-.13 Youth Apprenticeship Programs
Rule 160-4-8-.12 Alternative Education Programs
Rule 160-5-1-.15 Awarding Units of Credit and Acceptance of Transfer Credit and/or Grades
Rule 160-5-1-.18 Competitive Interscholastic Activities in Grades 6-12

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