(1) DEFINITION.

(a) Student records - information about students recorded or collected in any
format by local school systems or individual schools that may include
educational/psychological assessments, school attendance records, personal data,
health information, disciplinary actions, and/or academic progress.

(2) REQUIREMENTS.

(a) After receiving a written request for student records from a public or private
school, including schools operated by the Department of Juvenile Justice, the local
school system or school from which the records are requested shall mail or otherwise
deliver within a period of no more than 10 calendar days a copy of all requested
student records to the school system or school to which a student has transferred.
Additional requirements for transfer of records of students in special education
programs are specified in Rules 160-4-7 Special Education.

1. Schools and school systems shall not withhold any student record because of
nonpayment of fees.

(b) Schools or school systems receiving the transferred record shall notify the
parent(s)/guardian(s) of students in grades seven through 12 that the record has been
received.

(c) Each school system or school from which the records are requested shall
maintain copies of all student records for the minimum period of time required by the
Common Records Retention Schedules for School Systems or the local board of
education records retention plan.