Simbli Training and Support Logo
How May We Help You Today?
Visit the Simbli Help Desk for all your training and support needs.
Visit the Help Desk
Learning CenterLearning Center
Build skills with helpful training courses, video tutorials, on-demand webinars, and more.
Visit the Learning Center
ResourcesResources
Download resources, access educational articles, and view product updates.
Access Resources
SupportSupport
View the Knowledge Base, ask a question, or submit an online support ticket.
Request Support  |  Knowledge Base

Get in Touch

Call us at 770.822.3645 or 877.404.7707
or access on-demand.
 
Rule Number:160-5-1-.03

Identification and Reporting of Schools  

 print Print
 
  1. PURPOSE. The purpose of this rule is to define the term school and special entity for reporting purposes and assigning facility code numbers.
     
  2. DEFINITIONS.
     
    1. School – a building or group of buildings that has
      ​​​​​​​
      1.  A full-time principal,
         
      2. A media center or access to a media center on a contiguous site;
         
      3.  Housing for students who are reported for the purpose of earning FTE-based QBE or state education funds;
         
      4. A facility code issued by the Department;
         
      5. An accountability determination or is participating in data collection for a future accountability determination in compliance with current state and/or federal accountability requirements;
         
      6.  A school council pursuant to O.C.G.A. § 20-2-86; and
         
      7. A school report card or is participating in data collection for the development of a future report card pursuant to O.C.G.A. § 20-14-34;
        ​​​​​​​
    2. Special entity – an educational facility other than a school that houses students for all or part of the instructional day and does not report students for the purpose of earning FTE-based QBE funds. For the purposes of this rule the following shall be considered as special entities:
      ​​​​​​​
      1. Adult Education Programs that are designed to provide educational and dropout prevention services to students who have dropped out of school or are on the verge of dropping out of school;
         
      2. Alternative Education Programs that do not meet the definition of school pursuant to State Board of Education Rule 160-5-1-.03 Identification and Reporting of Schools;
         
      3.  Evening Education Programs that provide educational services to students for part of the instructional day;
         
      4. Head Start;
         
      5.  Pre-kindergarten;
         
      6. Georgia Network for Educational and Therapeutic Support (GNETS) Satellite;
         
      7. Georgia Network for Educational and Therapeutic Support (GNETS) Center
         
      8. Special Education Center; and
         
      9. Special Entity Charter School.
        ​​​​​​​
  3. REQUIREMENTS.
    ​​​​​
    1. By August 15 of each year, school systems shall verify to the department all schools and special entities that they will operate that year.
       
    2. Each school system, school and special entity shall be identified by a code assigned by the department that shall not be changed without the approval of the state school superintendent or designee.
       
    3. All school/special entity-based data reported to the department shall be by the assigned codes.
       
    4. FTE for special entities shall be reported at the student’s home school or the school where the student would be assigned if the student being served is a nonresident student of the school system where the special entity is located. Accountability determinations for students served by special entities shall be included in the home school’s or home school system’s accountability determinations as set forth in the State of Georgia Consolidated State Application Accountability Workbook.
       
    5. A local school system shall request a change in school/special entity codes under the following conditions.
      ​​​​​​​
      1.  A new building is constructed either on a new site or replacing a school on an existing site.
         
      2. A change in grade organization takes place in a school such that the primary mission of the school has changed; for example, grade levels change from 9-12 to 6-8.
        ​​​​​​​
    6. A local school system shall request that school/special entity code numbers be retired when
      ​​​​​​​
      1. The school/special entity no longer houses students for public education purposes,
         
      2. The school/special entity ceases to operate,
         
      3. The school/special entity is consolidated or merged with another school/special entity, or
         
      4. ​​​​​​​The school/special entity is destroyed.
 		 

Georgia Department Of Education
Adopted Date:  5/17/2017
Effective Date:  5/24/2017

NOTE: The State of Georgia has moved the Georgia Code. This new environment no longer allows us to link directly to the Georgia Code. For example enter 20-02-0211 in the search window and the Georgia Code will appear.
Policy Code Description
BF Annual Report
Georgia Code Description
O.C.G.A § 20-02-0086 Operation of school councils; training; membership; management; roles and responsibilities
O.C.G.A § 20-02-0160 Determination of enrollment; determination of funding
O.C.G.A § 20-02-0186 Allocation of funds to pay beginning salaries of 12 mo. employees; funds for failing schools
O.C.G.A § 20-02-0282 Georgia Academic Placement and Promotion Policy
O.C.G.A § 20-14-0034 School report cards; required information; dissemination of reports
These references are not intended to be part of the rule itself, nor do they indicate the basis or authority for the board to enact this rule. Instead, they are provided as additional resources for those interested in the subject matter of the rule.
Session Timeout Notification

Are you still there? Your session is about to expire

Please press "Continue" to stay active on this page.

Continue Logout