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Rule Number:160-5-1-.14
Transfer of Student Records   Print Rule


(a) Student records - information about students recorded or collected in any
format by local school systems or individual schools that may include
educational/psychological assessments, school attendance records, personal data,
health information, disciplinary actions, and/or academic progress.


(a) After receiving a written request for student records from a public or private
school, including schools operated by the Department of Juvenile Justice, the local
school system or school from which the records are requested shall mail or otherwise
deliver within a period of no more than 10 calendar days a copy of all requested
student records to the school system or school to which a student has transferred.
Additional requirements for transfer of records of students in special education
programs are specified in Rules 160-4-7 Special Education.

1. Schools and school systems shall not withhold any student record because of
nonpayment of fees.

(b) Schools or school systems receiving the transferred record shall notify the
parent(s)/guardian(s) of students in grades seven through 12 that the record has been

(c) Each school system or school from which the records are requested shall
maintain copies of all student records for the minimum period of time required by the
Common Records Retention Schedules for School Systems or the local board of
education records retention plan.



Georgia Department Of Education
Adopted Date:  6/10/1999
Effective Date:  7/6/1999

NOTE: The State of Georgia has moved the Georgia Code. This new environment no longer allows us to link directly to the Georgia Code. For example enter 20-02-0211 in the search window and the Georgia Code will appear.
Policy Code Description
JR Student Records
Georgia Code Description
O.C.G.A § 20-02-0240 Powers and dutes of SBOE
O.C.G.A § 20-02-0670 Reqts. for transferring students beyond 6th grade
O.C.G.A § 49-4A-0012 Special school district
O.C.G.A § 50-18-0090 Georgia Records Act
O.C.G.A § 50-18-0095 Agency heads retain authority to determine records required by departments; treatment of confidential records
These references are not intended to be part of the rule itself, nor do they indicate the basis or authority for the board to enact this rule. Instead, they are provided as additional resources for those interested in the subject matter of the rule.
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